CONSTITUTION & BY-LAWS
White-Otter Fish & Game Club, Inc.
CONSTITUTION ARTICLE 1
Title & Purpose
SECTION 1. This corporation shall be known as
White-Otter Fish and GameClub, Inc. Located at 10914
Woodgate Road, PO Box 121, Woodgate. 13494
purpose of this non-profit Corporation shall be:
1. To promote hunting,
fishing and conservation of habitat and natural resources in the Town of Forestport and the surrounding
2. To provide and promote
public educational programs on subjects related
to fish, wildlife, natural resources and local outdoor history.
To provide space for public meetings to discuss issues relating to fish, wildlifeand natural resources.
To promote public access to the lands, forests and waterways for hunting, fishing and other outdoor recreation.
5. To promote fish and wildlife habitat management.
6. To promote good relations between sportsmen
and the community.
To affiliate with other local, state and national organizations which haveinterests similar to those of the Corporation.
8. To advise and assist state and local governments and
agencies in mattersrelating to natural resources.
Membership of this Corporation shall be open to any adult individual who supports hunting, fishing and conservation of our natural resources. Adult membersmay sponsor their children or children for whom they have guardianship as “SupportiveMembers”
“Active members” shall include those individuals who have completed a membership application, paid their dues, been accepted by the Board of Directors andhave attended, as a minimum 1 annual meeting in the past 2 years and have attended asa minimum 3 business meetings in the past year or attended as a minimum 3 work activities. Any combination of meetings and work
activities that total 3 events will satisfy this
A “Supportive Member” is a paid member who abides by the clubRules and regulations. This membership; includes all new members with less than
one year’s membership and
all Juvenile members, under 18 years of age. Supportive Membersdo not vote.
4. Any member
may withdraw from the Corporation by giving written notice of such intention to the secretary or by not paying their dues.
5. A member may be suspended or expelled for cause such
as violation of theBylaws, violation of Fish &
Game Laws, or conduct prejudicial to the best interests of the association. Suspension or expulsion shall be by two-thirds vote of the membershippresent at a regular or special meeting, provided that a list of charges has been sent
by registered mail to his/her last known address
at least 15 days prior to said meeting. The member shall be given an opportunity to present a defense at said meeting before the vote to suspend or expel is called.
It is the responsibility of all members to conduct themselves and and their guests in a sportsman like manner while representing this club on or off the premises. Members will notify an officer of any property
that has been lost, stolen or damaged.
It is the responsibility of all members to be awareof and adhere to the club constitution and bylaws. Any member in violation of the constitution and/or bylaws will have their membership reviewed for possible action or removal.
ARTICLE III Government 2.
The general management of the Corporation shall be vested in the Board of Directors. The Board of Directors shall consist of the President, Vice-President, Secretary, Treasurer and two Directors at large.
2. The duties of the Officers shall be
The President shall preside at all meetings of the Corporation and of the Board of Directors, and shall appoint such Committees as he/she or the Corporation shall consider necessary.
b) The Vice-president,
in the absence of the President, shall perform
the duties of the President. He/she will oversee the activities of the range and administer the educational activities of the Club.
The Secretary shall keep the minutes of all meetings of the Corporation and of the Board of Directors, to include a list of attendees, and shall mail out notices for special meetings as directed by the President.
He/she shall maintain a current list of
the Corporation’s members, by status. He/she shall co-ordinate the annual newsletter and assure its mailing to all members not later than April 30th of each year or by such date as directed by the
d) The Treasurer shall
have charge of all receipts and monies of the Corporation,
deposit them in the accounts of the Corporation and shall disburse funds as ordered or authorized by the Board of Directors. All disbursement checks shall be countersigned by either the President or Vice-President. He/she shall keep regular accounts of the receipts and
disbursements, submit his/her records when requested,
and give an itemized statement at regular meetings
of the Corporation.
The Directors at Large shall perform such duties as are directed by the President of the Corporation. They will be expected to chair such committees as the President shall direct. At the boards direction,
they will represent the club at the functions of
other Sportsmen’s organizations. They will, in the absence of other members of the board at meetings, perform the duties of the missing member.
2. If a vacancy occurs among the Board of Directors,
the vacancy shall be filled for the unexpired term
by the remaining board members. 3.
Section 3. The
Board of Directors may hold special meetings at such time
and place as it may determine.
Nominations of candidates The nominating
committee is charged with interviewing and screening candidates for office, verifying eligibility of an individual to hold office and
present a slate of candidates
seeking office. This committee will :
Consist of three active members, appointed by the President and approved by the majority of members present at the November meeting. No officer will serve on the nominating committee. 2. Make nominations of
officers at the April meeting.
Accept any nominations from the floor when presented in written form and endorsed by three active members at the June annual meeting.
4. Call for the election of officers at the
June meeting and if the nominating slate is unopposed,
have the Secretary cast one vote in favor of the slate.
Officers of the Corporation shall be elected by the majority vote of the active members at the annual meeting of the Corporation.
2. Newly elected officers shall assume
office at the conclusion of the meeting and serve
until the next scheduled election.
No restriction shall exist as to the number of terms which an Officer may serve.
Meetings Section 1.
Schedules and Notices
The annual meeting of the Corporation shall be held on the first Friday in June at 7:30 P.M. each year. 4.
The stated regular meetings of the Corporation shall be held on the first Monday of the months of April through December, to be called to order
at 7:30 P.M.
3. Special meetings of the Corporation may be called
at any time by the President or the Board of Directors,
or upon written petition to the Secretary of the
Corporation by five active members. Notice of special meetings shall be announced at least ten days prior to the meeting. 4.
At all meetings of the Corporation, or its Board of Directors, four(4) active members in good standing, at least 3 of which must be officers, shall
constitute a quorum for the transaction of business.
One member of the quorum, in the absence
of the Secretary, shall be designated to take and publish the minutes of the meeting. 5. At all meetings of the
Corporation, each active member shall have one
vote. The Secretary, on request, shall verify the membership status of any
member in dispute.
Section 1. These
Bylaws shall become effective upon adoption by
Section 2. These Bylaws may be amended
by a two-thirds vote of the active members present at a regular or special meeting providing that the proposed
amendment has been approved by the majority of the Board of Directors, and that notice of the proposed amendment has been
stated in the call for the meeting.
1. The fiscal year of the Corporation shall
be from July 1 through June 30 of each calendar
Notwithstanding any other provision of these articles, the corporation shall notcarry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal
income tax under section 502(c) (3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United
States Internal Revenue Law) or (b) by a 5. corporation, contributions of which are deductible under section 170 ©)(2) of the
Intenal Revenue Code of 1986 or the corresponding provisions of any future united States Internal Revenue Law).
2. No part of the net earnings of the
corporation shall inure to the benefit of any member, trustee, director or officer of the corporation, or any private individual
(except that reasonable compensation may be paid for services rendered to or for the corporation), and no member, trustee,
director or officer of the corporation, or any private individual, shall be entitled to share in the distribution of any of
the corporate assets upon dissolution of the corporation.
No substantial part of the activities of the corporation shall be carrying on propaganda, or otherwise attempting to influence legislation (except as otherwise provided
by Internal Revenue Code section 501 [h]), or participating in, or intervening in (including the publication or distribution
of statements), any political campaign on behalf of any candidate for public office.
4. Upon the dissolution of the White-Otter Fish &
Game Club, assets shall be distributed for one
or more exempt purposes within the meaning of section 501©)(3) of the Internal Revenue Code of 1986, or the corresponding
section of any future Federal tax code, or shall be distributed to the Federal Government, or to a state or local government,
for a public purpose.
The Secretary of State is designated as the representative of the corporationupon whom process in any action or proceeding against it may be served.
END OF THE CONSTITUTION 5 a.
In the event that any meeting falls on a legal holiday, or must be postponed, the meeting will be postponed for one week, or at a future date
selected by the
2. The order of business
will be: Call to order. Secretary’s Report Treasurer’s Report Reports
of Committees Communications Old Business New Business Adjournment.
A new member must complete and sign an application and submit the same together with one year’s dues to the secretary for processing. The secretary will issue a membership card and the new member will become
a supportive member. If
a new membership application is received at or after the November meeting, these dues will also cover the following year’s dues.
4. All questions of order not covered
by the Constitution and By-laws will be
governed by the rules laid out in “Robert’s Rules of Order”. A copy will be in the possession of the Secretary at all business meetings.
5. No by-laws may be suspended except
by a unanimous vote of all active members present. 6. This is a non-political
organization and it will be against the rules for anyone
to initiate political discussions during any meeting, which does not pertain to fish and game or conservation
An auditing committee, consisting of two (2) members, appointed by the President will perform an annual audit . They will examine the receipts and expenditures of the club, and approve the same, if correct
and just. They will report their findings to the club at the next regular meeting. 8. All committees
will serve without pay except for actual expenses.
All members using the shooting range will have in their possession their member-ship card.
10. Member using the
shooting range will pick up all empty casings, removespent
targets, and ensure the range and grounds are as they found them.
11. Members while using the range are responsible
for the conduct of their guest. Only one guest is allowed per visit and only one visit per guest.
12. The Chairman of all committees will call any meetings
for that committeeand chair it. Minutes
of these meetings will be added to the secretary’s report and become a part of that month’s minutes.
13. Organized usage, leasing or
activities by groups, organizations or partiesother
than club activities requires a written leasing agreement with the club. The distribution and sale of alcohol is prohibited unless lessee provides an insurance rider to cover the activity.
14. These by-laws can be changed or amended by 2/3
vote of the active
members and Board of Directors present at any meeting.
15. INDIVIDUAL INDEMNIFICATION.
Each Officer and Director, and other committeemen
acting in such capacity, shall be indemnified and held harmless by the Club for and against any claims, cause of action, liability, litigation or threat thereof made or brought against him/her as an individual or as such member, officer, director or chairman by any firm, person,
corporation or governmental body, for any matter
arising out of or occurring by reason of the activities carried on in good faith as such office, director or chairman, or
END OF BY-LAWS 7.
This Constitution and
By-Laws were adopted on this _______ day of ___________2009, at a regular meeting of this Corporation in the County of
Oneida and State of New York. WHITE-OTTER FISH & GAME CLUB, INC. by____________________________________ by____________________________________ by____________________________________ by____________________________________ by____________________________________ 8.