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White-Otter Fish & Game Club
Club Constitution
 
 
 

  

CONSTITUTION & BY-LAWS

               White-Otter Fish & Game Club, Inc.

                                                          
CONSTITUTION ARTICLE 1
Title & Purpose 
SECTION 1.   This corporation shall be known as White-Otter Fish and GameClub, Inc. Located at 10914  Woodgate  Road,  PO Box 121, Woodgate. 13494 
SECTION 2.  
The purpose of this non-profit Corporation shall be: 
1.         To promote hunting, fishing and conservation of habitat and natural resources  in the Town of Forestport and the surrounding area.  
2.         To provide and promote public educational programs on subjects related to fish, wildlife, natural resources and local outdoor history.  
3.         To provide space for public meetings to discuss issues relating to fish, wildlifeand natural resources.  
4.         To promote public access to the lands, forests and waterways for hunting, fishing and other outdoor recreation.  
5.         To promote fish and wildlife habitat management.  
6.         To promote good relations between sportsmen and the community. 
7.         To affiliate with other local, state and national organizations which haveinterests similar to those of the Corporation.  
8.         To advise and assist state and local governments and agencies in mattersrelating to natural resources.  
ARTICLE II          Membership 1.

 Section I     
Categories 
1.         Membership of this Corporation shall be open to any adult individual who supports hunting, fishing and conservation of our natural resources.  Adult membersmay sponsor their children or children for whom they have guardianship as “SupportiveMembers” 
2.         “Active members”  shall include those individuals who have completed a membership application, paid their dues, been accepted by the Board of Directors andhave attended, as a minimum 1 annual meeting in the past 2 years and have attended asa minimum 3 business meetings in the past year or attended as a minimum 3 work activities.  Any combination of meetings and work activities that total 3 events will satisfy this requirement.   
3.         A “Supportive Member” is a paid member who abides by the clubRules and regulations.  This membership; includes all new members with less than one year’s membership and all Juvenile members, under 18 years of age.  Supportive Membersdo not vote.  
4.      Any member may withdraw from the Corporation by giving written notice of such intention to the secretary or by not paying their dues.   
5.      A member may be suspended or expelled for cause such as violation of theBylaws, violation of Fish & Game Laws, or conduct prejudicial to the best  interests of the association.  Suspension or expulsion shall be by two-thirds vote of the membershippresent at a regular or special meeting, provided that a list of charges has been sent by registered mail to his/her last known address at least 15 days prior to said meeting.  The member shall be given an opportunity  to present a defense at said meeting before the vote to suspend or expel is called. 
6.         It is the responsibility of all members to conduct themselves and and their guests in a sportsman like manner while representing this club on or off the premises.  Members will notify an officer of any property that has been lost, stolen or damaged.  It is the responsibility of all members to be awareof and adhere to the club constitution and bylaws.  Any member in violation of the constitution and/or bylaws will have their membership reviewed for possible action or removal.   
ARTICLE III          Government  2.

 Section I   
Officers 
1.         The general management of the Corporation shall be vested in the Board of Directors.  The Board of Directors shall consist of the President, Vice-President, Secretary, Treasurer and two Directors at large.   
2.         The duties of the Officers shall be as follows: 
a)            The President shall preside at all meetings of the Corporation and of the Board of Directors, and shall appoint such Committees as he/she or the Corporation shall consider necessary.   
b)            The Vice-president, in the absence of the President, shall perform the duties of the President.  He/she will oversee the activities of the range and administer the educational activities of the Club.
c)            The Secretary shall keep the minutes of all meetings of the Corporation and of the Board of Directors, to include a list of attendees, and shall  mail out notices for special meetings as directed by the President.  He/she shall maintain a current list of the Corporation’s members, by status.  He/she shall co-ordinate the annual newsletter and assure its mailing to all members not later than April 30th of each year or by such date as directed by the President.  
d)            The Treasurer shall have charge of all receipts and monies of the Corporation, deposit them in the accounts of the Corporation and shall disburse funds as  ordered or authorized by the Board of Directors.  All disbursement checks shall be countersigned by either the President or Vice-President.  He/she shall keep regular accounts of the receipts and disbursements, submit his/her records when requested, and give an itemized statement at regular meetings of the Corporation.  
e)         The Directors at Large shall perform such duties as are directed by the President of the Corporation.  They will be expected to chair such committees as the President shall direct.  At the boards direction, they will represent the club at the functions of other Sportsmen’s organizations.  They will, in the absence of other  members of the board at meetings, perform the duties of the missing member. 
Section 2.            If a vacancy occurs among the Board of Directors, the vacancy shall be filled for the unexpired term by the remaining board members.  3.

 Section 3.            The Board of Directors may hold special meetings at such time and place as it may determine.  
ARTICLE IV         
Election of Officers 
Section 1  
Nominations of candidates The nominating committee  is charged with interviewing and screening candidates  for office, verifying eligibility of an individual to hold office and present a slate of  candidates seeking office.  This committee will : 
1.         Consist of three active members, appointed by the President and approved by the majority of members present at the November meeting.  No officer will serve on the nominating committee.  2.         Make nominations of officers at the April meeting.   
3.         Accept any nominations from the floor when presented in written form and endorsed by three active members at the June annual meeting. 
4.         Call for the election of officers at the June meeting and if the nominating slate is unopposed, have the Secretary cast one vote in favor of the slate.  
Section 2.         
Election of Officers 
1.         Officers of the Corporation shall be elected by the majority vote  of the active members at the annual meeting of the Corporation.  
2.         Newly elected officers shall assume office at the conclusion of the meeting and serve until the next scheduled election.  
3.         No restriction shall exist as to the number of terms which an Officer may serve.    
Article V                     
Meetings Section 1.  
Schedules and Notices 
1.         The annual meeting of the Corporation shall be held on the first Friday in June at 7:30 P.M. each year. 4.
2.         The stated regular meetings of the Corporation shall be held on the first Monday of the months of April through December, to be called to order

at  7:30 P.M.

 3.         Special meetings of the Corporation may be called at any time by the President or the Board of Directors, or upon written petition to the Secretary of the Corporation by five active members.  Notice of special meetings shall be announced at least ten days prior to the meeting.   4.         At all meetings of the Corporation, or its Board of Directors, four(4) active members in good standing, at least 3 of which must be officers,  shall constitute a quorum for the transaction of business.  One member of the quorum, in the absence of the Secretary, shall be designated to take and publish the minutes of the meeting.  5.         At all meetings of the Corporation, each active member shall have one vote. The Secretary, on request, shall verify the membership status of any

member in dispute. 

ARTICLE VII         
Amendments  
Section 1.  These Bylaws shall become effective upon adoption by this Corporation.  
Section 2.  These Bylaws may be amended by a two-thirds vote of the active members present at a regular or special meeting  providing that the proposed amendment has been approved by the majority of the Board of Directors, and that notice of the proposed amendment has been stated in the call for the meeting.  
ARTICLE VIII         
Fiscal Year 
Section 1.            The fiscal year of the Corporation shall be from July 1 through June 30 of each calendar year.  
ARTICLE IX                   
Mandated Requirements 
1. Notwithstanding any other provision of these articles, the corporation shall notcarry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal income tax under section 502(c) (3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law) or (b) by a  5. corporation, contributions of which are deductible under section 170 ©)(2) of the Intenal Revenue Code of 1986 or the corresponding provisions of any future united States Internal Revenue Law). 
2.         No part of the net earnings of the corporation shall inure to the benefit of any member, trustee, director or officer of the corporation, or any private individual (except that reasonable compensation may be paid for services rendered to or for the corporation), and no member, trustee, director or officer of the corporation, or any private individual, shall be entitled to share in the distribution of any of the corporate assets upon dissolution of the corporation.  
3.         No substantial part of the activities of the corporation shall be carrying on propaganda, or otherwise attempting to influence legislation (except as otherwise provided by Internal Revenue Code section 501 [h]), or participating in, or intervening in (including the publication or distribution of statements), any political campaign on behalf of any candidate for public office. 
4.         Upon the dissolution of the White-Otter Fish & Game Club, assets shall be distributed for one or more exempt purposes within the meaning of section 501©)(3) of the Internal Revenue Code of 1986, or the corresponding section of any future Federal tax code, or shall be distributed to the Federal Government, or to a state or local government, for a public purpose.   
5.         The Secretary of State is designated as the representative of the corporationupon whom process in any action or proceeding against it may be served.    
END OF THE CONSTITUTION      5 a.        

BY-LAWS 
1.         In the event that any meeting falls on a legal holiday, or must be postponed, the meeting will be postponed for one week, or at a future date

selected by the President. 

 2.         The order of business will be: Call to order. Secretary’s Report Treasurer’s Report Reports of Committees Communications Old Business New Business Adjournment. 
3.         A new member must complete and sign an application and submit the same together with one year’s dues to the secretary for processing.  The secretary will  issue a membership card and the new member will become a supportive member.   If a new membership application is received at or after the November meeting, these dues will also cover the following year’s dues.   
4.         All questions of order not covered by the Constitution and By-laws will be  governed by the rules laid out in “Robert’s Rules of Order”.  A copy will be in the possession of the Secretary at all business meetings.  
5.         No by-laws may be suspended except by a unanimous vote of all  active members  present. 6.         This is a non-political organization and it will be against the rules for anyone to initiate political discussions during any meeting, which does not pertain  to fish and game or conservation issues.  6.
 7.         An auditing committee, consisting of two (2) members, appointed by the President will perform an annual audit .  They will examine the receipts and expenditures of the club, and approve the same, if correct and just.  They will report their findings to the club at the next regular meeting. 8.         All committees will serve without pay except for actual expenses.  
9.         All members using the shooting range will have in their possession their member-ship card. 
10.            Member using the shooting range will pick up all empty casings, removespent targets, and ensure the range and grounds are as they found them.   
11.       Members while using the range are responsible for the conduct of their guest.  Only one guest is allowed per visit and only one visit per guest.  
12.       The Chairman of all committees will call any meetings for that committeeand chair it.  Minutes of these meetings will be added to the secretary’s report and  become a part of that month’s minutes.   
13.            Organized usage, leasing or activities by groups, organizations or partiesother than club activities requires a written leasing agreement with the club.  The distribution and sale of alcohol is prohibited unless lessee provides an insurance rider to cover the activity.   
14.       These by-laws can be changed or amended by 2/3 vote of the active

members and Board of Directors present at any meeting. 

 15.             INDIVIDUAL INDEMNIFICATION.  Each Officer and Director, and other committeemen acting in such capacity, shall be indemnified and held harmless by the Club for and against any claims, cause of action, liability, litigation or threat thereof made or brought against him/her as an individual or as such member, officer,  director or chairman by any firm, person, corporation or governmental body, for any matter  arising out of or occurring by reason of the activities carried on in good faith as such office, director or chairman, or

committee.

END OF BY-LAWS  7.  

This Constitution and By-Laws were adopted on this _______ day of ___________2009, at a regular meeting of this Corporation in the County of  Oneida and State of New York.    WHITE-OTTER FISH & GAME CLUB, INC.  by____________________________________ by____________________________________ by____________________________________ by____________________________________ by____________________________________                          8.  

 
 
 
 

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